Last updated: March 17, 2026
Applicable to: www.quintacabecinha.com & all services of Quinta Cabecinha (Alojamento Local, RNAL 174481/AL)

At Quinta Cabecinha, we value your privacy. In this privacy policy we carefully, comprehensively and transparently explain how we handle your personal data when you use our website, contact us or stay in our Bed & Breakfast.

This privacy policy applies to all visitors to our website, all guests of our accommodation and anyone who uses our services.

1. Controller of data processing

Quinta Cabecinha
Rua da Cabecinha 168
3230-225 Penela, Portugal

RNAL Registration: 174481/AL
E-mail: info@quintacabecinha.com
Tel: +351 916 787 733

Quinta Cabecinha is responsible for the careful and secure processing of personal data according to the General Data Protection Regulation (AVG/GDPR).

2. Scope of this privacy policy.

This privacy policy applies to:

  • The use of our website www.quintacabecinha.com

  • Reservations and bookings (via website, email, phone or platforms)

  • All services and communications we offer

  • Guest Administration and Alojamento Local legal obligations

  • Marketing communications (by permission only)

  • Safety and registration systems

When you visit our website or stay with us, we only collect and process personal data necessary for our services.

3. What data we collect.

We only collect data necessary for our business operations and legal obligations as Alojamento Local.

A. Data that you actively provide to us

  • First name and last name

  • Email address

  • Phone number

  • Address (if required by law)

  • Payment information (upon reservation)

  • Any personal preferences or comments for your stay

B. Data required by law (Alojamento Local / SEF).

As Alojamento Local in Portugal, we are required by law to record guest information for the purpose of identification & security (SEF).

This includes:

  • Full name

  • Date of birth

  • Nationality

  • Identification number of passport or ID card

This obligation is covered by national AL regulations.

C. Automatically collected data (website).

  • IP address

  • Browser and device

  • Connection data

  • Click behavior and page views

  • Date and time of website visits

This data is used to secure and improve the website.

4. Purposes of data processing.

We process personal data only when necessary and always with clear purposes:

1. Execution of a reservation or agreement

  • Processing of bookings

  • Communication about your stay

  • Administrative handling

  • Safety Registration (SEF).

2. Legal obligations

We need data to comply with:

  • Alojamento Local legislation (registration requirement)

  • Tax obligations

  • Possibly cooperate in criminal investigations when required by law

3. Web site optimization.

  • Improving performance

  • Anonymous statistics

  • Security against misuse or attacks

4. Marketing purposes (consent only).

  • Newsletters

  • Updates on retreats, events or offers

You can unsubscribe or object at any time.

5. Legal basis for processing (AVG/GDPR).

We process personal data on the following legal grounds:

  • Execution of an agreement (reservations, communications)

  • Legal obligation (Alojamento Local registrations).

  • Justified interest (website security, service improvement)

  • Consent (newsletters and optional communications)

6. Retention of data

We do not keep data longer than necessary:

  • Accounting records: 7 years (required for tax purposes)

  • SEF guest records: retention period according to Portuguese legislation

  • Contact forms: up to 12 months

  • Website analysis data: anonymized

7. Sharing of personal data

We share your information only when necessary.

Possible recipients:

  • Booking systems (if used)

  • Legal authorities (e.g., SEF)

  • Hosting providers and technical support

  • Payment service providers

We never share data for third-party commercial purposes.
We never sell personal data.

8. Security of personal data

We take extensive measures to protect your data:

  • SSL-encrypted website (https)

  • Secure storage and servers

  • Strict access control

  • Internal security procedures

  • Regular backups

  • No unnecessary data processing

9. Your rights under the AVG

You have the right to:

  • Viewing your data

  • Request correction of data

  • Have your data deleted (to the extent permitted by law)

  • Request restriction of processing

  • Object to processing

  • Transferring your data (data portability).

Requests can be submitted at:
📧 info@quintacabecinha.com

10. Cookie Policy

Our website uses:

  • Functional cookies

  • Analytical cookies (anonymous)

  • Marketing cookies (permission only)

On the first visit, a cookie notification appears with choices.

11. External links

Our website may contain links to external websites or platforms (e.g., booking platforms).

We are not responsible for the privacy policies of third parties.

12. Changes to this privacy policy.

We may update this privacy policy as laws or regulations change or as we expand our services.

The latest version can always be found at:
➡️ www.quintacabecinha.com